Clean records let a business answer what was sold, what was paid, what was refunded and what is available to withdraw. Selstack provides operational records, but the owner still needs a consistent review and accounting hand-off.
Separate orders, sales and payouts
An order records the customer transaction, a sale records merchant revenue, and a payout moves eligible funds. Do not treat these as interchangeable totals.
Reconcile on a schedule
Match successful orders to fulfilment and wallet activity daily or weekly. Investigate duplicates, unexpected currencies and unresolved statuses.
Preserve original currencies
Record what the customer paid and the merchant remittance shown by Selstack. Avoid overwriting history with a later exchange rate.
Prepare an accounting export
Keep references, dates, fees, refunds and supporting invoices in the format your accountant requires. Restrict access to authorised people.
Review How to Keep Better Sales and Payment Records before publishing
Reconcile order, payment, sale, fee, refund, currency and payout references.
Avoid this: Do not use the wallet balance alone as a profit figure or alter historic amounts to match a bank statement.